OTOntario Trade Registry

Safety Log Seed Record

General construction supervision

At least weekly for the supervisor inspection required by section 14(4). Toolbox talks may be documented on the same cadence when used to communicate inspection findings, hazards, and controls.

General construction supervision

Fast-Fact Summary

  • Governing agency: Ontario Ministry of Labour, Immigration, Training and Skills Development
  • Form, bylaw, or regulation: O. Reg. 213/91, s. 14(3)-(4). A supervisor or competent person appointed by the supervisor must inspect project machinery, equipment, fire extinguishing equipment, electrical installations, access/egress, and related site systems at least weekly or more frequently as necessary.
  • Effective/current anchor: At least weekly for the supervisor inspection required by section 14(4). Toolbox talks may be documented on the same cadence when used to communicate inspection findings, hazards, and controls.
  • Direct portal or source: https://www.ontario.ca/laws/regulation/910213

Mandatory Scope

This safety-log record applies to constructors, employers, supervisors, and competent workers responsible for General construction supervision. The log is intended to prove that the relevant hazard, equipment, or site condition was checked before exposure continued.

Deadlines & Administrative Windows

  • Required Timing: At least weekly for the supervisor inspection required by section 14(4). Toolbox talks may be documented on the same cadence when used to communicate inspection findings, hazards, and controls.
  • Supervisor Review: Assign a competent person or supervisor to review the entry before the next shift or before the controlled work resumes.
  • Change Trigger: Re-open the log when weather, equipment, excavation, access, crew, or work-method conditions change.

Financial & Legal Liability

Missing safety records can increase OHSA order, stop-work, prosecution, and project backcharge exposure. The record should be kept with the project safety file and be available when requested by the constructor, employer, client, or inspector.

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Step-by-Step Filing Instructions

  • Identify the Controlled Work: Record the site, date, crew, equipment, area, and trade activity.
  • Check the Hazard Controls: Confirm guards, access, PPE, training, permits, isolation, or inspection evidence required for the task.
  • Sign the Entry: Supervisor or competent-person signature for the weekly inspection record, with attendee acknowledgement where the inspection is paired with a toolbox talk.
  • Store the Record: Retain weekly inspection and toolbox-talk records with the project safety file according to constructor, employer, and contract recordkeeping requirements.

2026 Inspection Notes

For 2026 construction compliance context, pay close attention to working-at-heights training records, trenching and excavation controls, and training/competency documentation. Do not call this a named official blitz unless the supplied record or source says so.

Official Sources

Raw Fields

  • Regulation ReferenceO. Reg. 213/91, s. 14(3)-(4). A supervisor or competent person appointed by the supervisor must inspect project machinery, equipment, fire extinguishing equipment, electrical installations, access/egress, and related site systems at least weekly or more frequently as necessary.
  • Signature RequirementsSupervisor or competent-person signature for the weekly inspection record, with attendee acknowledgement where the inspection is paired with a toolbox talk.
  • Retention PeriodRetain weekly inspection and toolbox-talk records with the project safety file according to constructor, employer, and contract recordkeeping requirements.

Generation Status

The statutory anchor is the weekly supervisor or competent-person inspection under O. Reg. 213/91, s. 14(3)-(4). Toolbox-talk documentation should be presented as the communication and attendance record that can accompany the weekly inspection programme.